Introduction
The May Court Club of London’s Privacy Policy forms the ground rules for the Club’s collection, use and disclosure of personal information, as well as for providing access to personal information. It gives individuals control over how their personal information is handled by The Club.
In addition to the Privacy Policy any collection, use or disclosure of personal information by the Club will be for purposes that a reasonable person would consider appropriate under the circumstances.
The following purposes are generally deemed to be considered inappropriate by a reasonable person:
- collecting, using or disclosing personal information in ways that are otherwise unlawful;
- profiling or categorizing individuals in a way that leads to unfair, unethical or discriminatory treatment contrary to human rights law;
- collecting, using or disclosing personal information for purposes that may cause significant harm to someone;
- publishing personal information with the intent of charging people for its removal;
- requiring passwords to social media accounts for the purpose of individual screening; and
- conducting surveillance on an individual using their own device’s audio or video functions.
What is personal information?
Personal information includes any factual or subjective information, recorded or not, about an identifiable individual. This includes information in any form, such as:
- age, name, ID numbers, income, ethnic origin, or blood type;
- opinions, evaluations, comments, social status, or disciplinary actions; and
- employee files, credit records, loan records, medical records, existence of a dispute between a consumer and a merchant, intentions (for example, to acquire goods or services, or change jobs).
1. Accountability
The May Court Club of London is responsible for personal information under its control. The Chief Privacy Officer reporting to the Board of Directors is accountable for the Club’s compliance with the Privacy Policy.
2. Identifying Purposes
The personal information the Club collects is based on one or more of the purposes listed below:
- To become a member of the Club.
- To make a donation, including one-time and monthly monetary donations, and donations of securities and mutual funds and receive a charitable tax receipt, if applicable.
- To subscribe to our publications; contact us, provide us with feedback or participate in a survey.
- To improve the performance of our marketing programs, and to deliver relevant content and advertisements to serve you better and grow our fundraising activities.
- To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data).
Change of Purpose
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you.
3. Consent
With respect to the personal information The May Court Club of London collects, uses or discloses:
- sufficient detail and precision to meaningfully understand what an individual is consenting to will be given
- when a third-party application is being used, the name of the third-party application will be clearly identified.
- potential risks of harm and other related consequences will be identified as required by law.
- individuals are allowed to withdraw consent (subject to legal or contractual restrictions).
The May Court Club of London will generally obtain express consent for the collection, use, or disclosure of personal information, when the information:
- is sensitive;
- is outside of the reasonable purpose expected; and/or,
- creates a meaningful residual risk of significant harm
- as defined by applicable laws.
4. Limiting Collection
The May Court Club of London’s collection of personal information will be limited to that which is needed for the purposes identified under section 2. Identifying Purposes. The information will be collected by fair and lawful means.
5. Limiting Use, Disclosure, and Retention
Unless the individual consents otherwise or it is required by law, the personal information collected by the May Court Club of London will only be used or disclosed for the purposes for which it was collected. The personal information collected will only be kept as long as it is required to serve the purpose for which it was collected.
We will not sell or distribute your personal information to any commercial third parties, except those which are needed to process payment orders via PayPal or eTransfers.
6. Accuracy
The personal information the May Court Club of London collects will be as accurate, complete, and up-to-date as possible in order to properly satisfy the purposes for which it is to be used. The May Court Club of London will therefore need to rely on the provider of the personal information for its accuracy.
7. Safeguards
Personal information collected by the Club will be protected by appropriate security relative to the sensitivity of the information.
The collection of personal information by way of our website will utilize the following security protocols:
- Highly secure SSL encryption to ensure your personal login information, including email, username and passwords are safe.
- Credit card information is not stored, and it is fully encrypted on our external payment processing site when you pay for a purchase or make a donation via PayPal or eTransfer.
- Credit card information is never stored on any of our servers.
- We are very proactive in ensuring our website and server software are up to date, to avoid any compromise due to hackers or other external threats.
8. Openness
The Club will make detailed information about its policies and practices relating to the management of personal information readily available, upon request.
Use of Cookies on our May Court Virtual Marketplace Website
The May Court Virtual Marketplace website uses cookies to provide you with an enhanced user experience, such as saving your wish list and remembering items you’ve previously viewed. We do not have the ability to see other sites you have visited, as our cookies are only used for our site. We do not store or have access to any personal information other than your name, address, email and phone number you use to create your May Court Virtual Marketplace account. Customer information is stored and encrypted on our website and is used by the system to remember your information when placing future orders. If you do not want this information saved, you can use the guest checkout. This is typical for most websites, however if you wish to remain completely cookie free (and give up some functionality) you can do so by installing a program which blocks cookies.
Spam and Subscriptions
By signing up for our online purchase and donation options you will not receive unnecessary spam. We use your subscription as a way of advising you of new sales, items, and other information to make your shopping experience great and provide you with the best possible service and experience when shopping on our site. If you do not wish to continue receiving our subscriptions, we make it easy for you to opt out of it as well.
We do not give your contact information out. We value you as our unique customer, and will not share your contact information with any other organization or individual
9. Individual Access
Upon request, an individual will be informed of the existence, use, and disclosure of their personal information and be given access to that information, in keeping with applicable privacy of information legislation.
An individual may challenge the accuracy and completeness of the information and have it amended as appropriate, in keeping with applicable privacy of information legislation.
10. Challenging Compliance
An individual may challenge an organization’s compliance with the above policies, in keeping with applicable privacy of information legislation.
The challenge should be addressed to the:
Chief Privacy Officer,
The May Court Club of London
P.O. Box 24096
London, Ontario
N6H 5C4